Cost, Insurance, and Freight – CIF Definition

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What Is Cost, Insurance, and Freight (CIF)?

Cost, insurance, and freight (CIF) is an expense paid by a seller to cover the costs, insurance, and freight of a buyer’s order while it is in transit. The goods are exported to a port named in the sales contract. Until the goods are fully loaded onto a transport ship, the seller bears the costs of any loss or damage to the product. Further, if the product requires additional customs duties, export paperwork, or inspections or rerouting, the seller must cover these expenses. Once the freight loads, the buyer becomes responsible for all other costs. CIF is similar but not the same as carriage and insurance paid to (CIP).

Key Takeaways:

  • Cost, insurance, and freight (CIF) is a common method of import and export shipping.
  • CIF determines when the responsibility for goods transfers from the seller to the buyer.
  • CIF is one of the international commerce terms known as Incoterms.

Terms of Cost, Insurance, and Freight (CIF)

The contract terms of CIF define when the liability of the seller ends and the liability of the buyer begins. CIF is a conventional method of shipping goods for importers. It is similar to free on board shipping with the primary difference being which party is responsible for the expenses up to the point of loading the product onto the transport vessel. Usually, exporters who have direct access to ships will use CIF. Under CIF terms, the seller is responsible for specific protections for an order. The seller’s responsibilities include:

  • Purchasing export licenses for the product
  • Covering the cost and contracts of moving or carrying the goods
  • Insurance to protect the value of the order
  • Providing inspections of products
  • Covering the cost of any damage or destruction to the goods

The seller must deliver the goods to the ship within the agreed-upon timeframe. They must also give the buyer sufficient notice of delivery and provide proof of delivery and loading.

The exact details of the sales contract will determine when the liability for the goods transfers from seller to buyer. In most cases, the seller’s obligation ends once cargo loading is complete. However, a buyer may stipulate that the seller is responsible until the goods reach a port of import or even their final destination. 

Following the terms in the sales contract, once the goods change hands, the buyer must pay the agreed price and must, now, cover any additional transportation, inspection, and licensing costs. Other typical expenses include customs duties, taxes, and the shipment of goods to their final location.

CIF is different from cost and freight provision (CRF) whereby sellers are not required to insure goods in transit.

The ICC and Cost, Insurance, and Freight

CIF is one of the international commerce terms known as Incoterms. Incoterms are common trade rules developed by the International Chamber of Commerce (ICC) in 1936. The ICC established these terms to govern the shipping policies and responsibilities of buyers and sellers who engage in international trade. Incoterms are often similar to domestic terms (such as the U.S. Uniform Commercial Code) but with international applications. For example, the parties to a contract must state the locale of the governing law for their terms. The ICC limits the use of CIF of transport goods to only those that move via inland waterways or by sea.

The ICC’s official definition of CIF reads,

“The seller delivers the goods on board the vessel or procures the goods already so delivered. The risk of loss or damage to the goods passes when the goods are on board the vessel. The seller must contract for and pay the costs and freight necessary to bring the goods to the named port of destination. The seller is also responsible for insuring to cover the risk of loss or damage during carriage. Further insurance beyond the required minimums must be agreed upon between the buying and selling parties or must be arranged for separately by the buyer. It is also important to note that the term applies only to sea and inland waterway transport.”

Real World Example

Consider this hypothetical example: Best Buy orders 100 containers of flat-screen televisions from Sony using CIF to Kobe, a Japanese port. Sony delivers the order to the port and loads them onto the Yantian Express. Once loading is complete, Best Buy becomes liable for all costs associated with transporting the ordered goods to their final destination. As the container ship is en route, a fire breaks out in one of the cargo bays. The Best Buy television order receives damage from water during fire fighting efforts. Since the company used CIF shipping, Best Buy is responsible for ensuring the product is safe against damage during the voyage and assumes the cost of the damaged goods.

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